Answer families and alumni the moment they reach out.
AI employees for admissions, front offices and alumni relations. They answer common questions across text, email and web chat, collect information, and route anything sensitive to the right person.
Built for: K-12 schools, private schools, colleges, admissions offices and alumni relations teams.
New contact
via Web chat
Hi, we're moving to the area in June. How do we enroll our daughter for 3rd grade?
Welcome! Enrollment takes three steps: an online application, proof of residence and immunization records. Would you like to tour the campus first?
Yes please, ideally a weekday afternoon.
Got it. I've asked our admissions office to set up a weekday afternoon tour. What's the best email to send the confirmation to?
The problem
What this pack solves
Front offices repeat themselves all day
Calendars, enrollment steps, forms and bus routes. Load the answers once and the agent handles the repeat questions.
Admissions inquiries go cold
Families compare schools quickly. A fast, helpful first reply and a timely follow-up keep you in the running.
Alumni outreach is one-way
Newsletters rarely get replies. Conversational check-ins capture updated contact details, interests and RSVPs.
Student information needs care
Self-host to keep data on servers you control, and use guardrails so the agent never discusses individual student records.
Your AI employee
Meet Avery, your admissions & front office assistant
The pack's persona is a starting point. Rename it, change the tone, and edit every rule and answer.
- Answers questions about enrollment steps, calendars, deadlines and events
- Collects prospective family details and opens an admissions deal
- Sends event reminders and deadline nudges, respecting quiet hours
- Runs alumni check-ins that capture updated contact info, interests and RSVPs
- Hands off anything about a specific student's records, health or discipline to staff
- Records every message and action in the audit log
Avery
Admissions & front office assistant
Tone
Never say
Exact prices before an inspection
Always do
Ask for the service address
Hand off when
Gas smell or carbon monoxide
Knowledge
Pipeline
Suggested pipeline: Admissions
The AI opens deals and qualifies leads as it talks. Your team moves them forward.
- Inquiry
- Tour requested
- Tour completed
- Application started
- Enrolled
Inquiry
Water heater leak
Gutter cleaning
Tour requested
Maintenance plan
Tour completed
Attic insulation
Application started
A/C tune-up
Campaigns
Templates included
- Open house invitation
- Application deadline reminder
- New family welcome series
- Alumni update check-in
- Reunion RSVP reminder
Campaigns respect quiet hours and opt-outs automatically.
FAQ
Education questions
Is this FERPA compliant?
Compliance depends on how you deploy and configure it. Self-hosting keeps conversation data on your own servers, guardrails keep the agent away from individual student records, and sensitive requests hand off to staff. Review your setup with your privacy officer.
Can it reply in other languages?
Modern language models can usually reply in the language a family writes in, and you can tell your agent to do so. Test with the model you choose before relying on it.
Can different departments have their own agents?
Yes. Admissions, the front office and alumni relations can each have an agent with its own knowledge, tone and hand-off rules.
More solutions
Other industry packs
Put Avery to work.
Start free on your own server, or sign in to an existing Embedabot workspace. Your model, your carrier, your data.